For construction, FM, healthcare and engineering
Turn site paperwork into live data.
Permits, inspections, observations and audits, captured on a phone, approved in minutes and reported live. Built on the Microsoft 365 you already own, by the two people you’ll actually work with.
Trusted by PJ Hegarty & Sons, Rascor, Coinford and others across the UK and Ireland.
Process library
Find the process that's slowing you down.
Every process here has a working demo you can click through, exactly as your teams would use it.
Digital permit to work
Request by QR code on site, approve from a phone, close out with photos.
See how it works Live demoSafety behaviour observations
Capture positive and at-risk behaviour in seconds, trended by site and trade.
See how it worksPlant and equipment checks
Daily checks at the machine. A failed item raises a defect automatically.
Ask us about this processIncident and near-miss reporting
Report from the scene with photos. Investigations assigned and tracked to close.
Ask us about this processPlanned maintenance checks
PPM tasks scheduled, completed on a phone and evidenced for audit.
Ask us about this processContractor management
Contractor sign-in, RAMS approval and inductions in one place.
Ask us about this processWard and estates audits
Audit templates on a tablet, with actions assigned and chased automatically.
Ask us about this processQuality inspections and sign-off
Hold points, snags and handover records, with a full audit trail.
Ask us about this processDon't see your process? Most forms and approvals can be digitised the same way. Tell us what you're working with.
How it works
One process first. Then the next.
You don’t need a transformation programme. Start with the process that costs you most, prove it, and let it fund the next one.
Step 1
Kickoff session
We find the process with the biggest payback and map how it works today. You leave with a plan either way.
45 minutes · Free
Step 2
One Process Sprint
We build the forms, approvals and dashboard in your Microsoft 365, test it with your team on site, and hand it over.
[x] weeks · Fixed price
Step 3
Live and growing
Your data flows into a live dashboard. Ongoing support covers changes, new forms and the next process when you’re ready.
Monthly · Optional
Cost calculator
What is your paper process really costing?
Move the sliders to match one of your processes. This is the number to take to your next board meeting.
Saving assumes a digital process cuts handling time by 60%. Your kickoff session tests this against your real process.
Proof
Started with one form. Kept going.
Case study · PJ Hegarty & Sons
A digital Health and Safety ecosystem for a Tier 1 contractor
One of Ireland’s leading construction firms replaced paper Safety Behaviour Observations with a digital process, then expanded it across their safety operation.
Safety observations→Plant inspections→Permit management
[x]
sites live
[x]
records a month
[x]%
faster approvals
“Digitising with FlowForma has made our processes faster and more consistent. Our teams can see exactly where things are, and managers get the data they need to make decisions quickly. PBCP kept it simple and focused on what works on site.”
[Name], [Job title]
Coinford Ltd · Infrastructure and groundworks
Free kickoff session
Talk to the people who'll build it.
45 minutes with a director, no sales pitch. If we’re not the right fit, we’ll say so, and you’ll still leave with a clear plan for your first process.
Suzy Pinsent
Director · [one-line specialism]
Suzy@pbcp.co.uk
Peter Banister
Director · [one-line specialism]
Peter@pbcp.co.uk
Based in Kent · working across the UK and Ireland