Pinsent Banister Consulting Partners
Digital Permit approvals using QR codes
Paper-based permit processes are slow, difficult to track, and often create delays waiting for approvals.
Digital Permit processes removes those bottlenecks entirely.
Contractors or staff simply scan a QR code, select their site, and work activity, then complete the permit request on their mobile device.
From there, the workflow handles the rest:
- Permit information is captured instantly in a standardised format
- The permit is automatically routed to the correct project or site approver
- Approvers receive notifications via email or WhatsApp
- Approvals, rejections, or requests for additional information are tracked in real time
- Approved permits are automatically stored against the relevant project or site
- A formatted PDF permit record is generated and filed automatically
No chasing paperwork. No manual filing. No lost records.
Why this matters:
This isn’t just digitising a permit form – it transforms how permits are managed across sites:
- Faster approvals: permits reach the right approver automatically
- Improved compliance: every action is recorded with date, time, and user details
- Real-time visibility: track permit status from submission through approval
- Audit-ready records: all permits are securely stored and searchable
- Reduced administration: no manual filing, printing, or scanning
- Better communication: instant notifications keep everyone informed
What the workflow typically includes:
- QR code access to request a permit
- Mobile-friendly permit application forms
- Site, project, and work activity selection
- Automated approval routing based on site, region, project, or permit type
- Email and WhatsApp approval notifications
- Approval and rejection workflows
- Automated PDF permit generation
- SharePoint integration for document storage
- Escalation notifications for overdue approvals
- Full permit status tracking and reporting
Once permits are digital and centralised, you can:
- Monitor permit volumes across sites
- Track approval turnaround times
- Identify approval bottlenecks
- Improve contractor compliance
- Demonstrate compliance instantly during audits
- Maintain a complete permit history
- Reduce administrative costs
- Save on paper costs
Try it for yourself – Scan or click the QR Code
- Choose a Region
- Choose a Site or Project
- Complete the Permit Request
