Pinsent Banister Consulting Partners
Digital plant & equipment inspections using QR codes
Paper-based plant and equipment inspections are slow, inconsistent, and hard to audit.
A digital inspection process removes that friction entirely.
Contractors or staff simply scan a QR code attached to the machine, select the equipment, and complete a structured inspection form on their mobile device.
From there, the workflow handles the rest:
- Inspection data is captured instantly in a standardised format
- Any defects or issues are logged and flagged in real time
- A formatted PDF report is automatically generated
- The report is filed directly into SharePoint against the correct asset
No chasing paperwork. No manual filing. No lost records.
Why this matters:
This isn’t just digitising a form – it changes how inspections actually work on the ground:
- Faster inspections: mobile-first completion on-site
- Improved compliance: every inspection is structured and time-stamped
- Instant visibility: defects are captured as soon as they’re found
- Audit-ready records: everything is automatically stored and traceable
- Reduced admin overhead: no manual reporting or document scanning & filing
What the workflow typically includes:
- QR code generation (Single qr code for all assets or qr code per asset)
- Mobile inspection forms (Each equipment type is created a tailored form)
- Conditional logic for defects & defect priority
- Automated PDF report generation
- SharePoint integration for structured filing
- Optional notifications for critical issues
Once inspections are structured and centralised, you can start to:
- Track recurring defects by asset
- Identify high-risk equipment
- Improve maintenance planning
- Demonstrate compliance instantly during audits
- Save on paper costs
Try it for yourself – Scan or click the QR Code
- Choose a region
- Choose a project
- Choose a piece of equipment
